Sport Manager, Victoria, Australia, Sports Recruitment International Jobs

Sport Manager

Company	Australian Masters Games	Job Type	Full Time
Location	Victoria, Australia	Job Reference	JB0071
Salary	$80,000	Closing Date	25/05/2012
Industry	Global Events, Public Sport and Education

Job Details

Background

Background In October 2013 Australia’s largest sports festival, the Australian Masters Games (AMG) will be held in Geelong, Victoria. The Games, being run for the fourteenth time, are expected to attract close to 10,000 participants across a targeted sport program of 60+ sports. First delivered in 1989, the Games provide an occasion to:

Make the wider community aware of the benefits of sport;
Encourage and engage the masters sport demographic in ongoing activity that is beneficial to their long term health and wellbeing
Encourage a positive active lifestyle in the community that is balanced with social outcomes and opportunities
Reaffirm with all levels of sports administration the importance of mature- aged sports people who are seeking opportunities to participate; and
Demonstrate the myriad of attractions of sport: skill, achievement, competition, social interaction, and satisfaction

Key Responsibilities AMG is seeking a highly experienced and capable sport and/or event professional to take on this challenging role. As part of the management team that is charged with the responsibility to deliver one of Australia's largest and most well known sporting festivals, this role provides a rare career opportunity. The Sport Manager’s key functional areas include, but are not limited to the following:

Sport program
Registration program
Staff management
Financial management
General games planning
Games time meetings and committees
Stakeholder relationship management

 Sport Program:   With the support and assistance of the Project Manager and the direct management of two full time Sport Coordinators:

Seek and secure program service providers for a sport program in excess of 60 sports through the management of the Application For Inclusion (AFI) process and the implementation of individual Sport Agreements.
Manage all sport service providers to achieve the overall objectives and critical tasks outlined during the AFI process and included in the Sport Agreement.
Ensure the complete and accurate management of the sport risk management plans, including but not limited to risk assessment tables, traffic management plans, wet/hot weather contingency planning and emergency/crisis management plans.
In partnership with the Project Manager and Operations Manager develop an appropriate sports medicine tender and manage the implementation of the successful sports medicine provider.
Review, understand and implement any and all required Games policies.
Liaise with each sport to maximise Games registrations through unique competition formats, inclusive programming, proactive marketing and cost effective events.
Work alongside other Games departments to ensure key Games items that require sport based information are produced in an accurate and on time format, including but not limited to:

Games website information and sport pages
Games Facebook page
Games Guide
Sport Programs
Games volunteer and workforce information
Various Games promotional strategies, activities and opportunities

 Registration Management: With the support and assistance of the Project Manager, Head Office finance team and the direct management of two full time roles in a Registrations Coordinator and Registrations Assistant :

Perform the role of management link between the Games and technology partner Fusesport in relation to system set-up, performance and day to day operations.
Manage the sourcing of all required registration information for each individual sport and the replication of this information into the Games registration system.
Manage the day to day operations of the registrations team.
Manage all registration related finance matters, including daily reconciliation, banking processes, sport fee payments to contracted sport providers and Games time registration fee payments.
Mange the delivery of the Games time Accreditation Centre and processes, with a KPI of a "hassle free" participant experience.

 Staff Management:   This role has direct management for a team of 4 FTE positions, 60+ contracted sport delivery teams and a large scale team of volunteers.

Directly manage the day to day progression of area staff towards the overall successful delivery of the Games.
Facilitate a positive and productive team work environment and provide leadership as part of the management team.
In conjunction with the Administration and Workforce Coordinator, ensure all volunteer management systems, information and recruitment strategies are implemented and goals obtained. This includes ensuring the recruitment of sport specific volunteers, officials and other support staff occurs as intended and to the level required for the successful delivery of the Games.
In conjunction with the Project Manager, complete staff performance reviews, training and planning days.

 Financial:

Work with the Games Project Manager and Head Office finance team to develop and implement effective financial reconciliation policies and procedures.
Manage all registration related finance matters, including daily reconciliation, banking processes, sport fee payments to contracted sport providers and Games time registration fee payments.
Review, oversee and monitor the assigned aspects of the event budget and be responsible for ensuring adherence to the event budget in place.
Report to the Project Manager as required on the financial status of the assigned aspects of the event budget.
Oversee and manage the consistent application and adherence to Games policies and procedures as they relate to finance management, both in relation to the budget and registration areas.

 General Planning:   Assist the Project Manager to critically analyse the operational plan for the event.

Be responsible to implement and manage the assigned key functional areas of the operational plan and project management systems.
Develop strategies that complement and build on those used in previous years the event was held to ensure that the Australian Masters Games is delivered in a professional manner and in accordance to the operational plan for the assigned key functional areas.
In conjunction with the Project Manager, critically analyse and actively contribute to the review of all Games policies and procedures as they relate to assigned key functional areas of the event.
Develop and implement crisis management and safety procedures for the sport and operational areas of the Games.
Assist the Project Manager in the creation of and implementation of the Games Risk Management Plan.

 Key Competencies and Selection Criteria    Essential:

Relevant experience, in a management role, in a multi sport, major event, National or State sporting body environment for a period of 5 years.
Experience in and an understanding of large scale sporting event management, including event registration systems, software and financial management experience.
Demonstrated ability to develop and implement effective planning tools and a proven ability to manage an event, particularly in a multi sport or sporting environment.
Experience in competition modules, competition scheduling and sport draws.
Tertiary qualifications in relevant disciplines and/or extensive practical experience.
Demonstrated experience in human resource management and the proven ability in establishing and maintaining professional relationships with key stakeholders.

 Desirable:

Experience and working knowledge of the Interfuse/Fusesport management software.
Experience working in or relevant relationships and contacts in the Victorian sporting industry/sector.

Application Instructions   All applications should be submitted in word or pdf doc form via email to ian.fitzpatrick@unisport.com.au and include:

A brief cover letter (no more than 1 page)
A detailed summary outlining the candidate's skills and experience as set against the listed selection criteria (no more than 3 pages)
A current resume, including no less than 2 professional references

Applications close Friday 25 May 2012.  Applications that fail to address the selection criteria in a specific and separate document (as clearly outlined in point 2 above) will not be considered for this role.    A copy of the selection criteria to be addressed is available in the attached file of this advertisement.